Job Title: Fundraising Assistant

Department: Fundraising & Engagement

Job Family: Program

Reports to: Deputy Director, Fundraising (Malaysian)

Grade: BG-7

Location: Bangkok, Thailand

Direct Reports: n/a

Job Role

Role Overview: To support the Deputy Director - Fundraising in bridging the communication gap in official meetings and events, documents, internally and externally and supporting the administrative needs of the Deputy Director - Fundraising and the team.

Accountabilities

Key Accountabilities/Responsibilities:

Interpreter to Deputy Director - Fundraising

Key Activities

• Act as the point of contact between the Deputy Director - Fundraising and the internal and external stakeholders especially when the Deputy Director - Fundraising is unavailable.
• Supporting the Deputy Director - Fundraising as interpreter in meetings/briefings, workshops and events conducted mainly in Thai language.
• Attending meetings, briefings and/or workshops conducted in Thai on behalf of the Deputy Director - Fundraising and narrate the key discussion points in English to the Deputy Director - Fundraising.
• Draft internal and external communications and correspondence in Thai for the Deputy Director - Fundraising.

Maintaining Prompt Scheduling

Key Activities

• Maintain an accurate and detailed calendar for the Deputy Director - Fundraising, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.
• Organize and coordinate internal and external meetings for the Deputy Director - Fundraising, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes

Administrative Support

Key Activities

• Preparing expenses claims and advance documents for the Deputy Director - Fundraising and submission to the Director’s approval and Finance processing
• Assisting Fundraising team in vendor’s invoice submission for Deputy Director - Fundraising for approval and Finance for processing
• Manage all travel arrangements and reservations for the Fundraising department.

Other tasks and responsibilities

Key Activities

• Support fundraising events and/or gala as part of the organizing committee.
• Participate and/support other departments events on a voluntary basis.

• Perform any other relevant duties as assigned.

Key Relationships to reach solutions

Internal (to Amnesty or team)

• Executive Director
• Fundraising Team
• Campaign team
• Media and Communication team
• Office support team

External 

• Individual members
• Group members
• Donors
• Activists
• VIPs and representatives from corporations

Person Specification

Education & Certifications

• Bachelor’s degree in Law, International Relations or Business Administration, or related qualification.

Essential Experience

• At least 2 years of relevant experience in a multi-cultural working environment, preferably an NGO.
• Experience in bi-lingual interpretation in Thai and English.
• Experience in providing administration support to all levels. 

Essential Knowledge

• Bi-lingual in spoken and written Thai and English 

Essential Skills

• Strategic thinking
• Problem solving skills
• Proven interpersonal skills
• Proven communication skills
• Fluency in written and spoken English and native/national language

Ability

• Work on own initiative with minimum supervision and stay on task
• Work under pressure and tight deadlines

Personalities

• A committed, pleasant personality, and decisive self-starter with a high level of integrity, detail focus

This Job Description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.

It is part of every staff member's responsibility to contribute to AITH and the mission and comply with its values, which are: Mutual respect, Equity, and justice, Honesty and transparency, Solidarity with the poor, Courage of conviction, Independence, Humility

Please submit your CV and cover letter (both in English) to admin@amnesty.or.th by 15 September 2023